 |
Below
are the Olympic View Swim & Tennis Club bylaws, in their entirety.
BYLAWS
OF OLYMPIC VIEW SWIM CLUB, INC.
The
purpose for which this club is formed is to promote the health and general
welfare of its members, and in pursuance thereof to construct, own, and
operate a swimming pool prima facie, and such objects as are appropriate
in the conduct of its activities, in the County of King and State of Washington.
ARTICLE
II
BOARD OF TRUSTEES
- Board of Trustees
shall consist of up to ten members. Each Trustee shall serve a term
of three years. Elections of the Board of Trustees shall occur based
on the following three-year cycle. The President, Concessions (Position
1), Team Coordinator (Position 1), and Facilities/Grounds are elected
during the first year. Membership, Secretary, and Concessions (Position
2) shall be elected the second year. Vice-President, Treasurer, and
Team Coordinator (Position 2) shall be elected the third year. Positions
vacated prior to the end of the three year term shall be filled by nomination
and approval of the Board of Trustees. The newly elected Trustee shall
serve until the next General Membership meeting wherein the position
shall be nominated and voted on by the General Membership to serve out
the remainder of the cycle term. Elections for that position will be
held according to the three-year cycle above.
- A member shall
forfeit his/her office if s/he has failed to attend four regular, consecutive
meetings of the board without being excused. Trustees may be removed
at any meeting of the board regularly called for the purpose, of which
s/he has specific notice, by a vote of a majority of the board, or a
member may be removed at any annual meeting of the membership by a majority
vote.
- No member shall
be elected to the Board of Trustees for more that two consecutive terms.
A person who serves for two consecutive terms may not run for re-election
for a period of one year.
ARTICLE
III
DUTIES OF THE BOARD OF TRUSTEES
- (This paragraph
stricken from the bylaws on November 14, 2006.)
- Elect members and
accept resignations of members.
- Create such committees
other than standing committees as they deem necessary.
- Designate depository
banks and execute such instruments as are required by the banks and
authorize one of the following three officers, instruments for the payment
of monies.
- Cause the account
to be and a report shall examined annually be available to the membership.
- They shall not
have the power to borrow or pledge the credit of the club without the
approval of the members at a meeting held for that purpose.
ARTICLE
IV
OFFICERS
- The officers shall
consist of President, Vice-President, Secretary, and Treasurer, who
shall be elected from the General Membership.
- The President shall
preside at all meetings of the members and of the Board. The President
shall be the administrative officer and be an ex officio member of all
committees.
- The Vice-President
shall serve in the absence or disability of the President, and during
such time shall have all his duties and powers. The Vice-President shall
oversee pool facilities. Oversight duties shall consist of the operation
and maintenance of the physical properties and the preparation of rules
of health and good conduct in connection with the operation of the pool
and property of the club, as well as enforcement of the same. The Vice-President
shall submit, for the operation of the facilities, a proposed annual
budget to the Treasurer prior to the General Membership meeting.
- The Secretary shall
keep the minutes, attend to the correspondence, send out all notices
of meetings, and perform such other duties as fixed by the Board.
- The Treasurer shall
have charge of the monies and books of account, shall authorize payment
of all bills and perform such other duties as fixed by the Board. The
Treasurer shall prepare the annual budget for the Board and supervise
all financial transactions. The Treasurer shall cause the account to
be audited annually and report the results of said audit to the Board
of Trustees. The Treasurer shall propose an annual budget, including
specific committee budgets. Said annual budget should be presented to
the General Membership at the annual meeting.
ARTICLE
V
STANDING COMMITTEES
- The Chairpersons
of the following standing committees shall be elected by the General
Membership and serve as members of the Board of Trustees.
- Concessions
(and publicity) - Shall prepare information to promote pool activities
and prepare concessions for each pool season. This Committee shall
consist of two trustee positions. The Committee shall propose an
annual budget and submit said budget to the Treasurer prior to the
General Membership meeting.
- Membership
- Shall investigate and report to the Board of Trustees all applications
for membership and shall prepare literature for recruitment of members.
The membership Chairperson may propose an annual budget and submit
said budget to the Treasurer prior to the General Membership meeting.
- Facilities/Grounds
- Shall coordinate with the Vice-President the supervision over
the grounds and facilities and their improvement and maintenance;
and shall coordinate with the Vice-president to prepare plans for
future additions or improvements to the pool, facility, and grounds.
Facilities/Grounds Chairperson shall propose an annual budget and
submit said budget to the Treasurer prior to the General Membership
meeting. Be it hereby approved that for the election on
November 14, 2005 the Facilities/Grounds position will be a four-year
election and will be on the first year election cycle after this
four-year term expires.
- Team Coordinator
- Shall coordinate and administer swim, dive, tennis, water polo
and synchro teams and meets. Teams shall be run according to league
rules as are applicable. Team Coordinator shall propose an annual
budget and submit said budget to the Treasurer prior to the General
Membership meeting.
- Team Coordinator
(Position 2) - Shall assist Team Coordinator (Position1) in administering
all teams and meets. Teams shall be run according to league rules
as are applicable. Team Coordinator (Position 2) shall coordinate
with Team Coordinator (Position 1) in proposing an annual budget
and submit said budget to the Treasurer prior to the General Membership
Meeting.
ARTICLE
VI
MEMBERSHIP
- A member shall
be those who own stock and have been duly elected to membership by a
two-thirds vote of the members of the Board of Trustees, and are not
in default per ARTICLE VI, section 6.
- A family member
shall consist of the remaining members of the family household. A family
member shall be:
- accorded the
same swimming rights and privileges of the member; and
- subject to
the same pool and facilities regulations and policies as the member.
- Four categories
of membership status exist. They are:
- Active - Those
members who are current in their payment of dues and assessments.
- Inactive -
Those members who are delinquent in their financial obligation of
OVSC Incorporated, but not yet in default per section 6. Members
in this category have all swimming/tennis rights and privileges
suspended until their status is reinstated to Active by payment
of all delinquent dues and assessments.
- Associate-
- Eligibility
- Family
must be a member of good standing for ten years or more.
- No
children left at home under age of eighteen.
- Membership
is forfeited if the associate member fails to keep the Board
of Trustees informed of that member's current address;
- Must
have been Senior Member prior to applying for associate
membership.
- Privilege
and Responsibility
- The
husband and wife only become lifetime associate members
of the Club without further financial responsibility.
- The
offspring, grandchildren, house guests, friends, etc will
be required to pay the going guest rate pass rates when
using the club facilities with the associate member.
- Associate
members are welcome to attend all socials, events and annual
membership meetings, but will not have a vote or be eligible
to serve on the Club's Board of Trustees;
- A limit
of 75 associate member families is set unless further amended
by the General Membership at the annual or special club
business meetings.
- The
associate membership is non-transferable.
- Procedure
- Active
members in good standing, who desire to have their stock
converted to an associate member status, must submit written
notice to the OVSC Board.
- Those
qualified, become associate members by relinquishing their
share of OVSC stock
-
Senior -
- Eligibility
- Family
must be a member of good standing for ten years or more.
- No
children left at home under age of eighteen.
- Eligibility
is forfeited if the associate member fails keep the Board
of Trustees informed of that members current address or
fails to pay all dues and assessments in a timely manner.
- Privileges
and Responsibilities
- The
husband and wife only become lifetime senior members of
Olympic View with reduced annual dues as established by
the Board of Trustees. If annual dues are not paid by July
1 of that year, the membership will be forfeited.
- The
offspring, grandchildren, house guests, friends, etc, will
be required to pay the going guest pass rates when using
the Club's facilities and must be with the Senior member
- Senior
members are welcome to attend all socials, events and annual
membership meetings, but will not have a vote or be eligible
to serve on the Board of Trustees.
- The
Senior membership is not transferable.
- Shall
pay reduced dues as set by the Board and are subject to
assessments.
- There
shall be a limit of 30 senior memberships.
- Senior
members are subject to assessments as set by the Board.
- Procedure
- Active
members in good standing who desire to become a Senior member
must submit written notice to the OVSC Board
- Senior
members must relinquish their share of OVSC stock.
- The transfer of
stock in OVSC Incorporated shall be made as follows:
- Active members
who desire to have their stock repurchased must submit a written
notice to the OVSC Board. This notice must be provided to the Membership
Chairperson no later than October 1st of the year in which the buyback
is requested. A list of members who have been duly placed on this
list will be eligible for their stock repurchase. The order of eligibility
is the order in which the written notifications are received by
the Board. A member placed on this waiting list must continue to
pay annual dues and all assessments until repurchased by OVSC
- When the amount
of dues and assessments owing by any stockholder equals on exceeds
the value of his stock, or when any stockholder fails to pay one
year's annual dues prior to July 1st of that year, their share of
stock will be declared null and void. All repurchases of shares
of stock in OVSC Incorporated shall be done solely by the Board
of Trustees and all sales of stock in OVSC Incorporated shall be
made by the Board of Trustees. Two exceptions to the above shall
be: an Active member may sell his share of OVSC stock with the sale
of his home to the purchaser of said home, or he may sell his share
of OVSC stock to a private citizen, without being placed on the
OVSC repurchase list. Such new memberships must be approved in accordance
with ARTICLE VI, Item 1.
- The obligation
for the number of repurchased stock shall not exceed the number
of new memberships in any fiscal year.
- New Members,
who purchased discounted Memberships, other than transfers, are
not issued stock in OVSC and therefore the options in Section 4
are not available.
- Any member pursuant
to notice and hearing may be suspended from membership for a period
not exceeding three months, by a vote of two-thirds of the members of
the Board of Trustees present at the meeting, or may be expelled by
a vote of three-fourths of the entire membership of the Board, who must,
however, have attended the meeting held for the purpose. Cause for suspension
shall be violation of the bylaws or rules of the Club. The Board may
empower its chairman of the Facilities Committee, Chairman of the Rules
Committee, or any responsible employee of the Club to suspend pool privileges
to a member for a period not exceeding seven days. Such suspension shall
be reported in writing to the President within 24 hours thereafter.
- Termination of
Membership - In the event a member fails to pay dues and assessments
by July l, their OVSC membership shall be terminated and any balance
in their stock account be retained by OVSC Incorporated.
ARTICLE
VII
MEMBERSHIP PRIVILEGES
- All Active members
shall be accorded equal privileges in the facilities and be subject
to the same rules and regulations in the use thereof, which shall be
conspicuously posted on Club premises.
- The Board may extend
the privileges of the Club to any persons upon such terms as it shall
fix.
- Property broken
or damaged by a member or his guest shall be promptly paid for by such
member.
- A person must be
at least 21 years of age to consume or possess alcoholic beverages on
pool property. Absolutely no glass is permitted on pool property including
pool, deck or grass areas. Alcoholic beverages may only be consumed
in cabana areas, and lifeguards on duty must be notified prior to consumption
of alcohol. Alcoholic beverages must be consumed discreetly in plastic
cups. Excessive use of alcohol by persons over the age of 21 and any
drinking of alcohol by persons under the age of 21 is strictly
prohibited. The pool manager and on-duty lifeguards have the authority
to restrict alcohol use if necessary. Normandy Park Police will
be called when necessary.
-
ARTICLE
VIII
DUES AND FEES
- Dues shall be sufficient
to provide for the expenses of operation and maintenance, and improvements
of the property and shall be payable annually on or before the opening
day of the season.
- The dues are to
be established as provided in Article IX, paragraph 1.
- No portion of the
dues shall be refunded or remitted.
- Any member delinquent
in the payment of his dues or other indebtedness to the Club is suspended
from Active membership. Any member not paying their annual dues by the
opening of the season is considered an inactive member and not eligible
to use any of the facilities. Late fees may be assessed by the Board
of Trustees. The General Membership shall be informed annually of the
penalty for late and or nonpayment of dues.
- Members shall be
required to pay all charges and liabilities incurred by them or their
families and their guests.
- The Board of Trustees
shall establish such fees as are reasonable for transferring stock.
- Assessments as
deemed necessary by the Board and approved by a majority vote of the
General Membership shall apply to active, inactive, and senior memberships.
ARTICLE
IX
MEMBERS MEETINGS
- At such time as
shall be fixed in early November after Pool closure each year, the Club
shall hold its annual membership meeting for the purpose of electing
trustees, examining the reports of officers, approving the budget and
the dues for the following calendar year, and for such other business
as may properly come before it.
- Special meetings
of the membership shall be called by the Board of Trustees, upon such
notice as it shall determine. Special meetings may also be called upon
the request in writing of the members filed with the Secretary, who
shall call said meeting within thirty days after the time of filing
the request.
- Notice of annual
meetings shall be mailed to the members at least 15 days prior to the
date thereof. The notice shall include the names of candidates addressed
to the members.
- At general members
meetings, only active members in good standing shall be allowed to vote.
Each membership shall be entitled to one vote. Votes may be represented
by written proxy mailed to the Secretary five days before the meeting.
- The form of voting
shall be determined by the President with the approval of the meeting,
except, however, that ten standing members may at any time demand a
roll call.
- A Quorum shall
consist of the number of active members present when the meeting is
called to order by the President.
ARTICLE
X
BOARD MEETINGS
- The Board shall
hold its first annual meeting immediately after the annual meeting of
the membership or as soon thereafter as practical.
- The Board shall
hold its regular meetings as fixed by resolution.
- A Special meeting
shall be held upon call of the President or upon the request of two
members filed with the Secretary who shall call the meeting promptly
thereafter.
- Notice of the meeting
may be given in any way fixed by the Board, including by telephone.
- Four members shall
constitute a quorum at any meeting
Bylaw
changes were passed at the following general and special membership meetings:
November
29, 1961
November 17,1966
November 7, 1968
November 19,1970
November 9, 1974
November 24, 1978
January 27, 1982
August 10, 1982
February 5, 1985
January 28, 1986
January 28, 1987
March 30, 1988
November 17,1988
November 13,1989
November 14,1990
December 2, 1993
May 15, 1997
November 17, 1999
November 14, 2000
November 14, 2005
November 14,
2006
|
